Long Term Operating Assets
Key Things To Know
Key Things To Know
When money is spent, you must either capitalize or expense the amount:
Capitalize means “call it an asset” and report it on the balance sheet.
Long term assets are expensed over time used
An expenditure expected to benefit future periods is capitalized
Expense:
Future benefit is not probable
Used to produce revenue this period only
General rules:
Capitalize all costs necessary to get the asset to the point it can be used to
produce revenues (incurred before you begin using it to produce revenues)
Capitalize cost after asset is in use (subsequent expenditure):
1) Extends the useful life
2) Increase productivity or increase the quality after you are using the asset
Expense
Routine repairs and maintenance (costs that have to be repeated)
All costs that benefit this period only (no probable future benefit)
(includes advertising and research and development)
Property, Plant, Equipment: Assets used long term to produce revenues
Add to the purchase price and include in the cost of the asset
Land:
Sales tax, title search and transfer cost, attorney fees, real estate commission,
remove old buildings from land, bulldozing, survey fees, back taxes
Land Improvements:
Enhancements to land that must be replaced or repaired
example: parking lots, driveways, fences, permanent landscaping, sprinkler systems
Buildings:
Sales tax, title search and transfer costs, real estate commission, attorney fees, remodel before using, architect fees, back taxes
Equipment
Sales tax, delivery costs, freight-in, shipping, installation, training
The cost of an asset does not include damages or fines that could have been avoided
Lump Sum Purchase:
Purchase several assets for one purchase price
Record separately each type of asset that was purchased because they will be used over different useful lives and expensed over different period of time
Allocate cost to each asset type based on proportionate fair market value
Self-Constructed Assets: The company builds the asset rather than purchasing
Cost of the Asset = Materials+ Direct Labor + Allocated portion of overhead + interest
Overhead allocation:
Full-cost approach
All overhead costs are allocated both to production and construction based on a chosen cost driver.
Interest Costs: the cost of financing while the asset is being constructed
1) only capitalize interest incurred on assets that are constructed as identifiable projects
2) the period that interest is capitalized begins with the first expenditure and ends when the asset is placed into service to produce revenues
3) the company must have outstanding debt and actually incur interest expense for interest expense to be capitalized; however, the borrowing does not have to be specifically for the construction of the asset
Computing Interest to be capitalized:
1) Determine average accumulated expenditures during the period
2) Compute a weighted average interest rate for borrowings that were not specifically borrowed for the construction
3) $ Amount spent x time (months /12) x rate (%) = amount capitalized
Capitalized interest may not be higher than interest actually incurred
Exchange of Assets:
Assets acquired in transactions that do not involve cash are valued at the fair
market value of the assets given up or received, whichever is more clearly evident and more reliable
1) Remove the asset given up at cost and the associated accumulated depreciation
2) Record the asset received at the fair market value of the asset received or given up, whichever is more readily determinable, plus cash paid or less cash received
3) Record a gain or loss to balance the journal entry
When neither fair market value is not determinable the asset received is recorded at the book value of what is given up and there is no gain or loss on the exchange
Research and Development costs:
All research and development costs with no probably economic benefit is expensed in the period incurred
General Rules:
Expense all costs before the start of commercial production
Capitalize all costs after the start of commercial production
Expense:
Research aimed at discovering new knowledge
Research searching for new applications
Design, construction, testing before production
Modifying the formulation of a design (no product yet)
Capitalize:
Engineering in early phase of production
All costs incurred during production (overhead)
Ongoing efforts to improve an already existing product
Adapting an existing product to a specific customer need
Research & Development performed by others:
Treat as a long-term contract and capitalize costs until the project is completed and then expense as cost of services provided
Start-up costs of a new product or service: expense in the period incurred
Software Development Costs:
Technological feasibility: The product can be produced, works, and a market exists that gives a profit
Expense: All costs incurred before technological feasibility
Capitalize: All costs incurred after technological feasibility, amortize
Costs incurred after technological feasibility and before the product is produced are capitalized as an intangible asset – “software costs”
Purchased Research and Development in an acquisition:
Capitalize until the probable future economic benefit can be estimated.
Test for impairment.
Intangible Assets:
No physical substance, grants an exclusive right to the owner
Capitalize: All costs paid outside the company
Purchase price, legal fees, filing fees
Expense cost incurred internally (salaries) and all internal development costs
Some intangible assets have indefinite life; others have a definite life:
Definite life means there is a set amount of years the benefit will occur
Patents – 20-year life
Trademarks – Indefinite life (renewable 10-year periods)
Copyrights – life of creator + 70 years (most companies use 50 years)
Franchises – life is the amount of time purchased under the contract
Legal or contractual rights purchased in an acquisition: contract life
Goodwill: Occurs only when a company purchases all of another company
Price paid for the company purchased – FMV of all assets and liabilities purchased = Goodwill |
Internally developed goodwill is not recorded
Goodwill has an indefinite life, is tested for impairment, and is not expensed periodically.
Natural Resources:
Benefits are derived from sale or physical consumption
Examples: timber, mineral deposits, precious metals, oil and gas deposits
Associated costs recorded as part of the asset cost are geographic surveys, exploration costs, and restoration costs
Capitalize as a natural resource (report as part of PPE):
1) acquisition costs – amounts paid to acquire rights to the asset
2) exploration costs – drilling & excavation costs
3) development costs – before production begins
4) production costs – extract the resources
5) restoration costs – after production
As production occurs:
Depletion Expense
Asset
or
Inventory
Asset
Cost of goods sold
Inventory